TOOLS / EMPLOYEE FORMS · new-hire onboarding
New hires, onboarded by a link.
Your payroll clients send every new hire one link. The employee completes their W-4, I-9, and direct deposit on their phone — IDs photographed, signatures captured — and a completed, signed packet comes back filed. The 23-page paper packet is gone.
// a white-glove service your firm resells to every payroll clienthire → link → filed packet
// WALK THROUGH IT
From offer letter to filed packet.
The actual flow — click the steps to see each stage.
New hire
Sergio Rodriguez
driver · starts Monday
Packet
W-4 · I-9 · DD · ID
standard driver template · email + text sent
their whole job: one send · no packets printed, no PDFs emailed, no chasing
Your new-hire forms
Quantum Freight · step 2 of 4
✅ W-4 — withholding done
▶ I-9 — Section 1
⬜ Direct deposit · ⬜ Photo ID
ID capture
photographed in the flow
📷 Driver’s license — front & back ✓ legible
📷 Social security card ✓
📎 Attached to I-9 — List B + C complete
done before day one · finished from the couch, not the break room — and no photocopier anywhere
| Document | Status |
|---|---|
| Form W-4 (2026) — filled & signed | generated |
| Form I-9 — Section 1 complete | generated |
| Direct deposit authorization | generated |
| ID attachments — bundled | attached |
the real forms · official PDFs your payroll team and auditors expect — not a data export someone re-keys
📁 Packet filed → Quantum Freight / Employees / S. Rodriguez
🔔 Payroll team notified — ready for first run
✉️ Employer confirmation · employee receipt sent
✓ hire-to-filed: same day
a service your firm resells · every payroll client gets white-glove onboarding, branded as your firm, at no extra headcount
// HOW IT RUNS
Hire to filed, same day.
01
Send
Employer sends the new hire one link
02
Fill
W-4 · I-9 · direct deposit + ID photos, on a phone
03
Generate
Official signed PDFs build themselves
04
Notify
Payroll and employer alerted the moment it's done
05
File ✓
Packet filed under the employer's record
// WHY FIRMS SWITCH FOR THIS
The paper packet is over.
📱
One link replaces 23 pages.
The clipboard, the photocopier, the illegible handwriting — replaced by one guided flow on the employee's own phone.
🧾
Real forms, really signed.
Official W-4 and I-9 PDFs, filled, signed, and dated — what payroll runs on and what an audit expects to find.
💼
A service your firm resells.
Every payroll client becomes a white-glove onboarding client — built into the platform, branded as your firm, at no extra headcount.
// SIXTY SECONDS
Watch a new hire onboard themselves.
▶
VIDEO SLOT · FEATURE FILM — EMPLOYEE FORMS
16:91920×108055–60sscript: TBDposter frame: this page's 4K hero · production: Higgsfield (screens as reference)
// IT DOESN'T WORK ALONE
Onboarding feeds the firm.
Hire Friday.
Filed Friday.
Send one new hire one link and watch the signed packet come back before their first shift.
Get early access →